Personnel

Evaluation Training

Re-evaluation training is required for all district administrators/supervisors and covers job responsibilities, evaluation assignments as well as district policies & procedures. Below you will find the approved Certified Evaluation Plan for the current school year as well as summaries of PPGES (Principal Professional Growth and Effectiveness System) and TPGES (Teacher Professional Growth and Effectiveness System). 

Opening Day Training's

Teacher Certification and Rank Changes

Valid/current teaching certification is required for all teachers in the content area for which they are employed. Failure to renew expired certification(s) or obtain valid initial certification may result in payroll interruptions or delays and the inability to serve as a classroom teacher and loss of employment. Additionally, requests for Rank changes must be submitted prior to September 15 to be added to the current year. Requests/certificates received after that date will not be added until the following school year.

Remember when renewing your teaching certificate(s) that you need to bring a copy of the new certificate(s) to the central office to be placed in your personnel file. Also, if you are getting a rank change, you need to provide a copy of your new certificate to finance and request your rank raise (all raises are applied at the beginning of each school year and as previously mentioned, certificates must be received by September 15 to receive pay increase for that year). 

For renewal use application CA-2 and for rank change use application CA-1 (below). Be aware that fees must be paid online to EPSB. There is also an option to pay an additional amount to synchronize certificates expiring in different years so you can renew everything at the same time for one fee every five years instead of paying multiple times to renew individual certificates.

Credentials that are up for renewal will expire on 6-30 and we encourage you to please check your account on EPSB and renew any/all certifications that are required for your employment to avoid issues prior to the beginning of the fall semester; failure to renew certification/credentials in a timely manner may result in interruption in duties and/or payroll delays.

We encourage those with a Temporary Provisional Certification (Alt. Cert.) to work closely with your certification officer or advisor at your college to ensure that you are meeting all requirements for the Alternative Certification Program. You can hold a temporary certificate for three (3) years total, but must renew it annually. Note that temporary certificates CANNOT renew until after layoffs have been completed and you have an offer of employment. 

The district, as a courtesy, sends numerous reminders to renew or apply for appropriate certifications. However, the obligation to obtain and maintain proper certification is solely the responsibility of the teacher and failure to do so is a violation of your contract or prevents the district from offering a contract.

We, as a district, have the duty to provide certified teachers in all of our classrooms and cannot allow anyone without proper credentials issued by the Education Professional Standards Board to serve as a teacher. Below are the required applications needed.

  • CA-1: Application for Kentucky Certification or Change in Salary Rank
  • CA-2: Application for Certificate Renewal or Duplicate
  • CA-TP: Application for Temporary Provisional Certification
  • CA-HQ: Application for Adding Kentucky Certification, Endorsement, or Extension (Highly Qualified Provision)
Alternative Routes to Teacher Certification
The Kentucky General Assembly, under KRS 161.048 has enacted alternative routes to teacher and administrator certification for persons who have demonstrated exceptional work and/or educational experiences. There are eight options for alternative teacher certification available through EPSB with Option 6 - University Based (sometimes referred to as ALT Cert.) and Option 8 - Teach for America (TFA) being the most popular within the Harlan County Public School District. For more information about these and other traditional and non-traditional pathways to initial certification, please visit Pathways to Teacher Certification. Our school district receives numerous questions and inquiries about the process for Alternative Certification Routes. The following is a summary of steps that candidates, colleges and our district take in order to hire someone under the Option 6 University-Based Alternative Certification Route.

Evaluations

Classified Evaluations are due by April 1st. Summative Evaluations for teachers are due on April 15th (Non-Tenured) and April 30th (Tenured). PGP’s are due by May 15th. Exception: If you are recommending a classified employee for non-renewal then policy 3.2711 states recommendation must be made to Superintendent by March 15th, meaning that formative and summative evaluations must be completed prior.

Retiring Teachers

If you are planning to retire at the end of the current school year, please notify Jody Gilliam (jody.gilliam@harlan.kyschools.us) or David Hensley (david.hensley1@harlan.kyschools.us) in writing and consider speaking with them directly to seek guidance or information you may need to make a smooth transition from work to retirement.

Professional Growth Plans

PGP's are due by May 15th.